June - President/President-Elect
Budget for RYLA Participation
July - Club President contacted for RYLA Club Coordinator
September - Contact
with Club Coordinators made, notification of how many students/facilitators
they would like to send.
October - Announce the date for RYLA
to Clubs and determine if any club members desire to serve as RYLA Facilitators
(application on line)
November - Verify your selected high
school (s) participation for the coming year. (If you wish to add
or drop a school, please notify District RYLA Registration Coordinator before
committing with High School)
Contact the school(s) Principal and/or RYLA representative (Advisor,
Counselor, etc) to coordinate student selection process.
Coordinate the following:
-
Announcement regarding nomination or selection process
-
Application of each student (must
be online)
-
Coordinate receipt of applications
-
Set up date for Rotary Club to interview students
November 30th - Make
sure you have notified RYLA Registration Coordinator regarding the number of
students/facilitators your club will be sponsoring. Request dollar
amount for sponsorships from your Club President/Treasurer.
December/January - Receive Student
Application Forms
December/January - Recruit 2-4 Rotary
Club Members to help interview and select the student participants.
December 31st - Payment for
Facilitators and Participating number of students due to RYLA Registration
Coordinator.
January - Follow up with School
Liaison to monitor progress of interviews and applications.
January - Arrange for RYLA Meeting at
your Club for sometime in June (while students are still around).
January 31st - Deadline for
submission of names of selected students and alternates to District RYLA Registration
Coordinator.
January 31st - Facilitator
Applications due to District RYLA Facilitator Coordinator. (Please note
that ALL Facilitator Applications must be signed by Club President/Officer
authorizing their participation and affirming the Club's Commitment to pay the
expense.
February 1st
– Facilitators and Alternate Facilitators are selected and notified.
February 1st - 10th - Send completed (and
signed by parent and students) application of all selected and alternate
students to District RYLA Registration Coordinator. (If payment has not
been received, your students will not be able to attend RYLA. If
applications are not signed by both students and parents, the applications
will not be accepted)
February 1st - 10th - Notify selected and
alternate students of acceptance or alternate status and to reserve the RYLA
weekend.
March - Verify with each student the
procedure for getting to camp and release for the Friday before camp.
March - Students need to be notified
of What to bring (on website) and requirement of riding up the bus
March 16th - Last day for refunds
to Rotary Clubs.
April 6th - 10th - Verify/confirm
attendance of selected students.
April 10th - Last day for
substitution of alternate students.
April 13th - Follow up with each
student regarding transportation to and from bus stops. ALL
students MUST ride bus to and from RYLA camp.
April 16th, 2010 - First day of RYLA
Camp and Bus Pickup.
April 18th, 2010 - Students Return from
camp.
April 20th - 30th - Arrange with
students their day in June to come to the Rotary Club Meeting.
May/June - Rotary Meeting regarding RYLA,
presentation to selected/attending students of RYLA yearbook and certificate.
Ask students to share their experiences.
